Project management is the planning, organising, and using resources to achieve a collective goal in an organisation. Managing a project using important tools and software can help you and your team stay organised and focused. These tools help ensure you complete the project within the specified timeframe, communicate with team members easily, identify and manage risk, track your progress, and deliver a good result.
Here are seven essential tools to help you manage a project successfully.
- Slack: This messaging app allows team members to communicate and collaborate with each other online. With Slack, you can create different channels for specific groups, projects, or departments. You can also huddle with other team members on a video or voice call. It is ideal for quick communication, updates and sharing of important documents.
- Trello: Trello is a popular project management tool that allows teams to track, organise and collaborate on tasks using boards, lists, and cards. It has features that allow you to drag and drop tasks. You can also assign different tasks to your team members, and they will be notified. Each team member can tick a completed task to let you know their progress in the project. With Trello, you can customise your cards and add attachments and deadlines to the cards. It is very simple and ideal, especially when managing a small or medium-sized team.
- Asana: This is a cloud-based project management tool that is best for task assignment and workflow management. It allows teams to create projects, assign tasks, set priorities, and monitor progress on a single platform. With Asana, you can create dashboards for your project, add labels to tasks, track progress, and send messages to team members. It is perfect for you if your teams need detailed task management and cross-department collaboration.
- Microsoft Project: This is a project management tool for planning, managing, tracking, scheduling, and budgeting large projects. You can create tasks and visual timelines, manage all your resources, track projects, set budgets, and even use data analysis to measure your project’s performance. Microsoft Project also allows you to generate reports and work with other team members while checking the project status.
- Monday.com: This tool helps teams plan, track, and manage their work. It has an automated notification that alerts you when tasks are completed. It also has a customisable workflow that visualises project data through dashboards. With Monday.com, you can track the time spent on tasks and choose from different templates to start a project.
- Jira: This tool is specifically designed for agile project management. It allows teams to organise and prioritise tasks effectively. With Jira, you can create a list of tasks, set goals and break them down, track time, and create project roadmaps. In addition to this, you can chat, comment, and share updates with your team members while also controlling access. Jira helps notify people and allows you to generate reports. This is perfect for development teams that are managing software projects.
- Google Workspace: This includes Google Docs, Sheets, Slides, Calendar, Drive, etc. It allows team members to simultaneously work on documents, spreadsheets, and presentations. With Google Workspace, you can easily share access to files, collaborate with your team members, schedule, and have meetings virtually. One key feature of Google Workspace is security, and this is because it is fully cloud-based. This is good for small teams that want basic tools for collaboration and document management.
It is essential for you to select the best tool based on your team size, needs, budget, and the complexity of the project. These tools will help you manage your projects and collaborate with your team to achieve a common goal.
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